Service 03 · Builder OS
Know what a job made while it is still running.
Contracts, payments, change orders and job cost in one system, on your own infrastructure. Not a seat you rent, and not a tool your crew has to learn a new way of working for.
$12,000–$25,000one-off build
$1,500–$3,000monthly
6-10 weeksto live
* No obligation
Demo video still, the job cost board
▶
2 min demo Coming soon. We are scoping the first builds now — a runthrough is how you get on that list.
Coverage
The job, start to finish
2 of 9 stages covered
Stage 04 · Contract
Three contracts, so you use the right one for the sub in front of you.
Builder OS
Three levels, and each one buys back a different part of the job. Nothing here replaces your accounting: it hands your bookkeeper better numbers.
Level 01 Contract The right contract for the sub in front of you, with the attachments people argue about later, and one folder per job. See more
- ✓Three contracts, so you use the right one for the sub in front of you
- ✓The attachments people argue about later: scope, schedule, payment table
- ✓One folder per job: contracts, drawings and invoices, named the same way
- ✓The forms fill themselves in
$12,000 build $1,500 monthly 6 weeks to live
Level 02 Pay Cycle Everything in Contract, plus every payment request checked line by line, retainage shown as money you still owe, and no paperwork, no payment. See more
Everything in Contract, 4 items, plus:
- ✓Every payment request checked line by line against what was already paid
- ✓The deposit you advanced comes back a bit at a time, visible on every invoice
- ✓Retainage shown as money you still owe, instead of quietly disappearing
- ✓You get warned before the clock runs out on reviewing or paying
- ✓No paperwork, no payment. Money will not go out until the file is complete
- ✓A change order nobody bills in time comes off the books, and you can prove it
- ✓Material you bought and handed over gets taken off the sub's bill
$18,000 build $2,200 monthly 8 weeks to live
Level 03 Job Cost What the job has cost against what you budgeted, today, plus handover, retainage release and the twelve month warranty tracked. See more
Everything in Pay Cycle, 11 items, plus:
- ✓What the job has cost against what you budgeted, section by section, today
- ✓What you are making, while the job is still running
- ✓The handover paperwork, and the retainage released when it should be
- ✓The twelve month warranty tracked, with a warning before it runs out
- ✓Closing the job out: back charges settled, change orders closed
$25,000 build $3,000 monthly 10 weeks to live
This is for you if
- ✓You have four to twenty on the payroll and three or more jobs running.
- ✓You find out what a job made from the bookkeeper, after it finished.
- ✓A change order got built before it got priced.
- ✓The admin is growing faster than the revenue.
This is not for you if
- —You run one or two jobs a year. A spreadsheet is genuinely fine.
- —You need prequalification and bonding for public work. That is Procore, honestly.
- —You want your crew to learn a new way of working. They will not, and this does not ask them to.
Three levels to Builder OS
Each level takes the job further down the cycle. Most builders start at the pay cycle, because that is where the money goes missing.
Level 01
Contract The right contract for the sub in front of you, with the attachments people argue about later, and one folder per job.
Most popular
Level 02
Pay Cycle Everything in Contract, plus every payment request checked line by line, retainage shown as money you still owe, and no paperwork, no payment.
Level 03
Job Cost What the job has cost against what you budgeted, today, plus handover, retainage release and the twelve month warranty tracked.
Build
$12,000
$18,000
$25,000
Monthly
$1,500
$2,200
$3,000
Time to live
6 weeks
8 weeks
10 weeks
Three contracts, so you use the right one for the sub in front of you
✓
✓
✓
The attachments people argue about later: scope, schedule, payment table
✓
✓
✓
One folder per job: contracts, drawings and invoices, named the same way
✓
✓
✓
The forms fill themselves in
✓
✓
✓
Every payment request checked line by line against what was already paid
—
✓
✓
The deposit you advanced comes back a bit at a time, visible on every invoice
—
✓
✓
Retainage shown as money you still owe, instead of quietly disappearing
—
✓
✓
You get warned before the clock runs out on reviewing or paying
—
✓
✓
No paperwork, no payment. Money will not go out until the file is complete
—
✓
✓
A change order nobody bills in time comes off the books, and you can prove it
—
✓
✓
Material you bought and handed over gets taken off the sub's bill
—
✓
✓
What the job has cost against what you budgeted, section by section, today
—
—
✓
What you are making, while the job is still running
—
—
✓
The handover paperwork, and the retainage released when it should be
—
—
✓
The twelve month warranty tracked, with a warning before it runs out
—
—
✓
Closing the job out: back charges settled, change orders closed
—
—
✓
What we do not do
Said out loud, before you ask
- 01Replace your accounting. This hands your bookkeeper better numbers.
- 02File your taxes, payroll or HR.
- 03Prequalification, bonding or public works safety. That is Procore.
- 04Replace Buildertrend if it works for you. We build what it does not do.
- 05Write your contracts. We assemble documents from your attorney’s templates; your attorney reviews them.
Schedule
Weeks 1-2: we map the operation and move your active jobs in. Weeks 3-5: contracts and the payment flow. Weeks 6-8: the money side, wired to what you already run. Weeks 9-10: we train the team so you do not have to. Ten weeks, start to live
Workstream Week 1Week 2Week 3Week 4Week 5Week 6Week 7Week 8Week 9Week 10
Blueprint & active jobs
Contracts & documents
Pay cycle & change orders
Job cost & reporting
Team training & handover
We build Handover to your team Live at the end of week 10.
We need your current contract templates, a list of active jobs, and about six hours of the owner’s time spread over the ten weeks.
FAQ
Straight answers before you book
The quick stuff is below. Anything else gets covered on the call.
I already pay for Buildertrend and I hate it.
We are not here to replace your project management tool unless you want us to. We build what it does not do, and we make it talk to the rest of your business.
Procore already does this.
Procore is built for the firm with two hundred employees, and priced for it. This is built for four to twenty.
My guys will not use it.
Mine would not either. That is why the paperwork fills itself in and your crew keeps working the way they already work.
Who owns it?
You do. It runs on your infrastructure, and if we part ways you keep the system, the data and the written manual.
What about the contracts?
We assemble documents from your attorney’s templates. We never draft a contract for you — that is your attorney’s job, in every state.
Find out what the last job actually made
Book a runthrough, bring one finished job, and we will walk through where the money went missing. No obligation.